Meet the Board

The primary responsibilities of the President are to:

• Set direction for Board to ensure maximum value (funds, volunteers and events) is passed along to the students and staff of Cox Mill Elementary.

• Organize, facilitate and lead all PTO Board meetings.

• Serve as primary contact for school administration and PTO Teacher Representative

• Planning and facilitation of PTO presentation for Kindergarten Camp.

• Work with school IT and Board Secretary to plan and update marquee messages.

• Facilitate voting for and work with sponsors to deliver Teacher of the Month prizes.

• Manage grant requests, respond to requests, manage the purchase of and delivery of requests

• ​Plan, facilitate and staff Holiday Shop.

The primary responsibilities of the Vice President are to:

• Assist the President

• Carry out duties of the President in their absence and succeed the President in the following school year

• Serve on and oversee the Nomination Committee (of 2 additional Board members) to plan for future Board

• ​​Oversee supply kit fundraiser

The primary responsibilities of the Treasurer are to:

• Receive and disburse all PTO funds per bylaws and authorization of the PTO board

• Manage and file accurate records of receipts, expenditures, and statements

• Present financial statements at each board meeting and share them with Communications Director to ensure the website has current information available to General Membership

• Work with Board to prepare an annual budget.

• Solicit membership approval for additional expenses or budget amendments

• File all necessary tax forms and sign all checks

• Conduct yearly audit with Vice President and two General Membership PTO members (non-Board)

The primary responsibilities of the Secretary are to:

•  Record all business at each Board meeting

• Distribute minutes to Board via email and/or uploading to a shared drive

• After the minutes are approved upload to the PTO website 

• Maintain PTO calendar.

The primary responsibilities of the VP of Fundraising are to: ​

• Serve as the primary point of contact for fundraising activities, including BoosterThon

• Ensure all fundraising events are scheduled and communicate with Volunteer Coordinator to ensure staffing

• Oversee collections (may include a committee) from Harris Teeter, Publix, BoxTops, Coke Caps

• ​Oversee Spiritwear (may work with a chairperson)

• ​Oversee School Store (may work with a chairperson)

• ​​Oversee 5th Grade Graduation Yard Sign sale

The primary responsibilities of the VP of Fundraising  - IIYC are to: 

• Plan and manage spring and fall IIYC campaigns

• ​Produce an informational flyer and order Comet cups (TotallyPromotional.com) for distribution at the Open House

• Maintain spreadsheet (housed on shared Google Drive) tracking donations from families as well as corporate matches

• Receive any checks, complete deposit request forms and deliver to Treasurer

• Maintain or oversee IIYC bulletin board with updated IIYC totals, participation percentages, and goals

• Track expenditures and revenue for IIYC

• Plan raffles for the end of campaigns and work with Communications Director to advertise

• Plan goal celebrations to ensure they are scheduled and completed​​

The primary responsibilities of the Volunteer Coordinator are to:

• Encourage parents to join and volunteer for CMES activities

• Maintain a comprehensive list of members and volunteering preferences

• Work with other members of the PTO Board to ensure all events are staffed when volunteers are needed

• Coordinate annual BooHoo/WooHoo Breakfast and Volunteer Interest Meeting

• Coordinate and fulfill requests for Helping Hands requests from teachers and staff

The primary responsibilities of the Family Events Liaisons are to:

•  Provide oversight and coordination of family events including:  

            -Tailgate Party
            -Family Sports Nights - Charlotte Checkers and Charlotte Hornets events.  
            -Student’s Choice Dance
            -5th Grade Talent Show 

• Plan and execute events, advertise with the assistance of the Communications Director, and communicate with Volunteer Coordinator for staffing needs

The primary responsibilities of the Director of Communications are to:​​

• Provide oversight to and manage all updates to PTO website

• Facilitate all communication activities (Facebook, Instagram, email, newsletter, website)

• Aid other PTO board members in creating advertising flyers, social media posts, newsletter pieces about events/campaigns

• Organize, create and distribute PTO newsletter twice a month

• Maintain grade level lists of parent emails on Constant Contact for newsletters and other email communications 

• Direct any questions received via social media or PTO website to the Board member responsible for that area

• Update email forwarding as Board positions change

The primary responsibilities of the Community Liaison are to:

• Partner with businesses and other organizations in the community to build positive relationships

• ​Provide oversight for Skate Nights and Family Dining Nights

The primary responsibilities of the Teacher Appreciation Coordinator are to:

• Plan, coordinate, and execute monthly teacher & staff appreciation gifts or events

• Coordinate staff breakfast on the first working day for teachers at the start of the school year, exact date to be provided by the principal 

• Coordinate appreciation gifts for special recognition days

• ​Provide oversight and coordination of the annual teacher appreciation luncheon for all teachers and staff