The primary responsibilities of the VP of Fundraising  - IIYC are to: 

  • Plan and manage spring and fall IIYC campaigns
  • ​Produce an informational flyer and order Comet cups ( for distribution at the Open House
  • Maintain spreadsheet (housed on shared Google Drive) tracking donations from families as well as corporate matches
  • Receive any checks, complete deposit request forms and deliver to Treasurer
  • Maintain or oversee IIYC bulletin board with updated IIYC totals, participation percentages, and goals
  • Track expenditures and revenue for IIYC
  • Plan raffles for the end of campaigns and work with Communications Director to advertise
  • Plan goal celebrations to ensure they are scheduled and completed

The primary responsibilities of the Teacher Appreciation Coordinator are to:

  • Plan, coordinate, and execute monthly teacher & staff appreciation gifts or events
  • Coordinate staff breakfast on the first working day for teachers at the start of the school year, exact date to be provided by the principal 
  • Coordinate appreciation gifts for special recognition days
  • ​Provide oversight and coordination of the annual teacher appreciation luncheon for all teachers and staff


The primary responsibilities of the Vice President are to:

  • Assist the President
  • Carry out duties of the President in their absence and succeed the President in the following school year
  • Serve on and oversee the Nomination Committee (of 2 additional Board members) to plan for future Board
  • ​​Oversee supply kit fundraiser

The primary responsibilities of the Community Liaison are to:

  • Partner with businesses and other organizations in the community to build positive relationships
  • ​Provide oversight for Skate Nights and Family Dining Nights

The primary responsibilities of the President are to:

  • Set direction for Board to ensure maximum value (funds, volunteers and events) is passed along to the students and staff of Cox Mill Elementary.
  • Organize, facilitate and lead all PTO Board meetings.
  • Serve as primary contact for school administration and PTO Teacher Representative
  • Planning and facilitation of PTO presentation for Kindergarten Camp.
  • Work with school IT and Board Secretary to plan and update marquee messages.
  • Facilitate voting for and work with sponsors to deliver Teacher of the Month prizes.
  • Manage grant requests, respond to requests, manage the purchase of and delivery of requests
  • ​Plan, facilitate and staff Holiday Shop.

The primary responsibilities of the Family Events Liaisons are to:

  •  Provide oversight and coordination of family events including:  

            -Tailgate Party
            -Family Sports Nights - Charlotte Checkers and Charlotte Hornets events.  
            -Student’s Choice Dance
            -5th Grade Talent Show 

  • Plan and execute events, advertise with the assistance of the Communications Director, and communicate with Volunteer Coordinator for staffing needs

The primary responsibilities of the Treasurer are to:

  • Receive and disburse all PTO funds per bylaws and authorization of the PTO board
  • Manage and file accurate records of receipts, expenditures, and statements
  • Present financial statements at each board meeting and share them with Communications Director to ensure the website has current information available to General Membership
  • Work with Board to prepare an annual budget.
  • Solicit membership approval for additional expenses or budget amendments
  • File all necessary tax forms and sign all checks
  • Conduct yearly audit with Vice President and two General Membership PTO members (non-Board)

The primary responsibilities of the Volunteer Coordinator are to:

  • Encourage parents to join and volunteer for CMES activities
  • Maintain a comprehensive list of members and volunteering preferences
  • Work with other members of the PTO Board to ensure all events are staffed when volunteers are needed
  • Coordinate annual BooHoo/WooHoo Breakfast and Volunteer Interest Meeting
  • Coordinate and fulfill requests for Helping Hands requests from teachers and staff

The primary responsibilities of the Director of Communications are to:​​

  • Provide oversight to and manage all updates to PTO website
  • Facilitate all communication activities (Facebook, Instagram, email, newsletter, website)
  • Aid other PTO board members in creating advertising flyers, social media posts, newsletter pieces about events/campaigns
  • Organize, create and distribute PTO newsletter twice a month
  • Maintain grade level lists of parent emails on Constant Contact for newsletters and other email communications 
  • Direct any questions received via social media or PTO website to the Board member responsible for that area
  • Update email forwarding as Board positions change


The primary responsibilities of the VP of Fundraising are to: 

  • Serve as the primary point of contact for fundraising activities, including BoosterThon
  • Ensure all fundraising events are scheduled and communicate with Volunteer Coordinator to ensure staffing
  • Oversee collections (may include a committee) from Harris Teeter, Publix, BoxTops, Coke Caps
  • ​Oversee Spiritwear (may work with a chairperson)
  • ​Oversee School Store (may work with a chairperson)
  • ​​Oversee 5th Grade Graduation Yard Sign sale

The primary responsibilities of the Secretary are to:

  •  Record all business at each Board meeting
  • Distribute minutes to Board via email and/or uploading to a shared drive
  • After the minutes are approved upload to the PTO website 
  • Maintain PTO calendar.